Do you often feel stressed out with too much of workload? As time passes by, do you feel like you have more tasks on hand than you have time to do them or you could have effectively use your time to complete all the given tasks?
The trick is to organize your tasks and use your time effectively to get more things done each day. This can help you to reduce stress and do better at workplace. Time management is a skill that takes time to develop and is different for each person. You just need to find what works best for you. Use few strategies listed below for few weeks and see if it can help you.
Here are 10 ways that you can use to improve your time management skills and increase productivity.
1. Delegate Tasks:
It is common for all of us to take more tasks than our desired potential. This can often result in stress and burnout
. Delegation is not running away from your responsibilities but is an important function of management. Learn the art of delegating work to your subordinates as per their skills and abilities.
2. Prioritize Work:
Before the start of the day, make a list of tasks that need your immediate attention as unimportant tasks can consume much of your precious time. Some tasks need to be completed on that day only while other unimportant tasks could be carried forward to next day. In short, prioritize your tasks to focus on those that are more important.
3. Avoid Procrastination:
Procrastination is one of the things that badly affect the productivity. It can result is wasting essential time and energy. It should be avoided at all costs. It could be a major problem in both your career and your personal life.
4. Schedule Tasks:
Carry a planner or notebook with you and list all the tasks that come to your mind. Make a simple ‘To Do’ list before the start of the day, prioritize the tasks, and make sure that they are attainable
. To better manage your time management skills, you may think of making 3 lists: work, home, and personal.
5. Avoid Stress:
Stress often occurs when we accept more work than our ability. The result is that our body starts feeling tired which can affect our productivity. Instead, delegate tasks to your juniors and make sure to leave some time for relaxation.
6. Set up Deadlines:
When you have a task at hand, set a realistic deadline and stick to it. Try to set a deadline few days before the task so that you can complete all those tasks that may get in the way. Challenge yourself and meet the deadline. Reward yourself for meeting a difficult challenge.
7. Avoid Multitasking:
Most of us feel that multitasking is an efficient way of getting things done but the truth is that we do better when we focus and concentrate on one thing. Multitasking hampers productivity and should be avoided to improve time management skills.
8. Start Early:
Most of the successful men and women have one thing in common. They start their day early as it gives them time to sit, think, and plan their day. When you get up early, you are more calm, creative, and clear-headed. As the day progresses, your energy levels starts going down which affects your productivity and you don’t perform as well.
9. Take Some Breaks:
Whenever you find yourself for 10-15 minutes, take a break. Too much stress can take toll on your body and affect your productivity. Take a walk, listen to some music or do some quick stretches
. The best idea is to take off from work and spend time with your friends and family.
10. Learn to say No:
Politely refuse to accept additional tasks if you think that you’re already overloaded with work. Take a look at your ‘To Do’ list before agreeing to take on extra work.